Are you managing your records and information resources efficiently? It usually takes me less than one minute to find a file in my office’s central files. Yes No Don't Know It is easy for me to find electronic documents on my office’s local area network (LAN), even those documents that I did not create. Yes No Don't Know I always destroy draft versions of correspondence after the draft is approved. Yes No Don't Know I follow my office’s records retention schedule when disposing of records. Yes No Don't Know It is easy for me to retrieve my office’s semi-active records if I need them for an active project. Yes No Don't Know I understand and follow my office’s records management procedures. Yes No Don't Know I regularly save e-mail records to my office’s LAN and delete the record from my e-mail personal folders. Yes No Don't Know I know which records/subjects fall under my department’s responsibility. Yes No Don't Know It is easy to retrieve all records, across the entire organization, relating to one subject. Yes No Don't Know Correspondence leaving our organization is always consistent, for example, with respect to logo and address placement and signature styles. Yes No Don't Know If you answered “NO” or “DON’T KNOW” to any of the questions, then you may not be managing your records and information resources efficiently. Check out the newsletters section of our website for topics that may assist you to improve your records handling techniques. Or contact me to learn if consulting with me can help you with the management of your records and information resources.
